Passenger Registration Instructions for Groups

Under Maritime Law, it is compulsory for Stena Line to record the details of every individual passenger travelling. This includes any drivers or guides who are travelling with you.


If you have not already done so, you can provide your passenger details on the Excel document below. Passenger details must be provided at least 2 weeks prior to travel.


Please note that failure to provide this information in advance, and in the correct format, may result in your group being refused travel.


Click on the ‘Download’ text highlighted below these instructions.


‘Open’ the document or ‘save’ it to your device then open the document.


If your group is travelling by vehicle, enter the driver details in row 1. If you do not know the driver’s name please enter 'driver' in both the forename and surname boxes.


If there is an additional driver and/or guide, please enter their details in row 2 (use row 3 if there are two drivers and a guide).


Complete a row for each individual in your party starting on the first available blank row.


We need the following details for each person

  • Forename
  • Surname
  • Gender
  • Age
  • Nationality
  • Special needs (if any)


Should anyone be travelling one way only, please indicate who they are and the direction they are travelling.


Save the file and name it ‘Passenger List – Booking Ref ********’. (obviously replace the asterisks with your 8 digit booking reference!)


Send the file via e-mail to ‘’ at least 2 week before travel.


If you have any queries or need to change any details, please call our Group Travel department on

(UK) 08445 764 764 or (ROI) 01 907 5500.